Author self-archiving policy
This policy sets out the ways in which Oxford University Press journal authors may self-archive versions of their work on their own webpages, on institutional webpages, and in other repositories. Please be aware that policies and embargo periods may differ from journal to journal, so ensure that you have selected the correct journal policy.
Abstract and Citation information
Authors may reuse the Abstract and Citation information (e.g. Title, Author name, Publication dates) of their article anywhere at any time including social media such as Facebook, blogs and Twitter, providing that where possible a link is included back to the article on the OUP site. Preferably the link should be, or include, the Digital Object Identifier (DOI) which can be found in the Citation information about your article online.
Author’s Original Version
The Author’s Original Version (AOV) is defined here as the un-refereed author version of an article completed before submission of the article to the journal. This is sometimes referred to as the “preprint” version. The author accepts full responsibility for the article, and the content and layout is set out by the author.
Authors may make their AOV available anywhere at any time. This includes posting on their own personal websites, institutional or non-commercial subject based repositories, commercial platforms websites or repositories, or social media, provided that, upon acceptance, they acknowledge that the article has been accepted for publication as follows:
This article has been accepted for publication in [Journal Title] Published by Oxford University Press.
After publication we would also ask authors to update their AOV with the Digital Object Identifier (DOI), and include a link to the Version of Record.
The accepted manuscript (AM) is the final draft author manuscript, as accepted for publication by a journal, including modifications based on referees’ suggestions, before it has undergone copyediting, typesetting and proof correction. This is sometimes referred to as the post-print version.
Immediately upon publication authors may:
- Immediately upload their AM to their own personal webpage (excluding commercial websites and repositories)
- Immediately upload their AM to their institutional or other non-commercial subject based repositories on the proviso that it is not made publicly available until after the specified embargo period
After the embargo period authors may:
Upload their AM to institutional repository or other non-commercial repositories and make it publicly available. Accepted Manuscripts may not be uploaded or shared on commercial websites or repositories, unless the website or repository has signed a licensing agreement with OUP permitting such uploading or sharing.
Embargo periods may vary between journals. For details of a journal’s specific embargo period, please see the information for each individual title on our Accepted Manuscript embargo page.
When uploading an accepted manuscript to a repository, authors should include the following acknowledgment as well as a link to the version of record. This will connect the published version to the AM version in the repository and help ensure that the article is cited correctly.
This is a pre-copyedited, author-produced version of an article accepted for publication in [insert journal title] following peer review. The version of record [insert complete citation information here] is available online at: xxxxxxx [insert URL and DOI of the article on the OUP website].
Version of Record
The Version of Record (VOR) is defined here as the final typeset and edited version of the journal article that has been made available by OUP by formally and exclusively declaring the article “published”. This includes any ‘advanced access’ article even before the compilation of a volume issue.
The VOR as it appears in the journal following copyediting and proof correction may not be deposited by authors in institutional repositories or posted to third party websites and made publicly available unless the article is published on an Open Access model licence that allows for such posting. Authors may share their VOR with private groups within their institution or through private groups on non-commercial repositories that are signatories to the STM Voluntary principles for article sharing on Scholarly Collaboration Networks (SCN). The VOR may not be uploaded or shared on commercial websites or repositories unless the website or repository has signed an agreement with OUP permitting such uploading or sharing.
Authors who have agreed to publish their article on an Open Access basis, and who have paid any associated fees, are entitled to make their article publicly available according to the terms of their selected licences.
CC BY-NC and CC BY-NC-ND
In addition to the reuses set out above, authors who have published their article under a CC BY licence may also share and distribute their article anywhere including commercial repositories immediately on publication.
When posting, distributing or reusing Open Access articles, the journal and OUP should be clearly attributed as the original place of publication and correct citation details should be given. Authors should also deposit the URL of their published article in any repository, in addition to the Version of Record.
When making their article available according to the terms of their Open Access licence, we strongly encourage authors of Open Access papers to deposit the version of record. This will guarantee that the definitive version is readily available to those accessing your article from such repositories, and means that your article is more likely to be cited correctly.
Author online offprint link
On publication, authors will be sent an online offprint link allowing access to their article on the OUP website without subscription. For authors of non- Open Access articles, this link may be shared directly with interested colleagues, but is not intended for mass distribution on websites, repositories, or through social media. If you wish to share links or draw attention to your article we would ask that you instead distribute a link to the abstract of the article.
Authors of Open Access articles are free to post and distribute their links anywhere immediately upon publication.
Please be aware that you are responsible for all funding agency compliance and the accuracy of information you provide in relation to your article. OUP and/or the controlling Learned Society shall not be responsible for checking that funding agency requirements have been complied with. Funding agencies may require additional steps beyond those discussed on this page or provided by OUP, and authors are strongly encouraged to contact their funders and ensure that all requirements are met. For further information please see our Complying with Funder Policies page.
Commercial websites and or repositories
OUP Journals define commercial websites and/or repositories as services intended to make a commercial gain. This definition includes charging fees for access, distribution or aggregation of OUP content, selling advertising on websites, repositories or in any other way alongside OUP content, and the sale of user data.